MAY 2020 AGENDA

VILLAGE OF COLFAX BOARD MEETING Monday, May 11, 2020 7:00 P.M. Via Zoom A G E N D A 1. Call meeting to order. 2. Roll call 3. Pledge of Allegiance 4. Minutes ___________ made a motion to dispense with the reading of the minutes of the regular monthly meeting and approve as presented. ___________ seconded the motion. 5. Treasurer’s Report ___________ made a motion to approve the Treasurer’s Report as presented. ___________ seconded the motion. 6. Pay Bills ___________ made a motion to pay the bills as presented. ___________ seconded the motion. 7. Closing of FY 2019-20 ___________ made a motion to close Fiscal Year 2019-2020. ___________ seconded the motion. 8. Opening of FY 2020-21 ___________ made a motion to open Fiscal Year 2020-2021. ___________ seconded the motion. 9. Position Appointments for FY 2020-2021. A. Village Treasurer- Connie Gossmeyer B. Village Clerk- Portia Vandegraft C. Superintendent of Public Works- Josh Hereford D. Police Chief- Mike Scott E. Part-time Police Officers- Ritchie Cooper, Dustin Carter, Michael Lay, James Scott, David Turner F. Zoning Officer-Brent Blair G. Animal Control Officer-Brent Blair H. EMA Director- Shane Beck I. Zoning Board of Appeals- Brian Blair (Chair). Jonah Beck, Robbie Knorr, Brandon Baker, & Rob Connor J. Village Attorney- Miller, Hall & Triggs LLC- Kathleen M. Carter K. Village Engineer- Terry McCleary 10. Appointment of Village Board of Trustees Standing Committees. A. Finance & Audit Committee- David Rathke (Chair), Benjamin Thackeray, & Vincent Beck. B. Police & Liquor Committee- Carol Stephenson (Chair), David Rathke, & Charles Morefield. C. Water/Sewer Committee- Vincent Beck (Chair), Jason Wagoner, & Carol Stephenson. D. Streets & Lights Committee- Jason Wagoner (Chair), Charles Morefield, & Benjamin Thackeray. 11. PUBLIC COMMENTS-ITEMS ON THE AGENDA- 5 minute limit per person. 12. SPECIAL REPORTS: A. Police Department B. Maintenance Department C. Animal Control & Zoning Report D. EMA Report E. Mayor’s Report 13. COMMITTEE REPORTS: A. Finance and Audit Committee – David Rathke B. Police and Liquor Committee – Carol Stephenson C. Water and Sewer Committee – Vincent Beck D. Streets and Lights Committee – Jason Wagoner 14. OLD BUSINESS: A. Adoption of Ordinance 2020-05 “An Ordinance Regarding the Emergency Powers of the Mayor.” B. Review bids and award contract for repair and preparation of streets and alleys for street resurfacing. C. Open bids and award contract for 2020 street and alley resurfacing project. 15. NEW BUSINESS: A. Presentation via Zoom by Ben Hill from Diamond Maps, a GIS software product for identification of water, sewer, fire hydrants and other infrastructure for the Village. B. Review and consideration of amending Ordinance 2005-1, An Ordinance Repealing Chapter 13 in its Entirety and Amending the Colfax Municipal Code by Adding a New Chapter 13 Entitled “Dogs and Other Animals”, and more specifically Section 13.7 Housing. C. Discussion about sharing our thoughts with Governor Pritzker about permitting some gradual reopening of businesses with adjustments, particularly in certain parts of the State of Illinois. D. Input on possible summer activities for the Village of Colfax as events sponsored by the Colfax Restoration Project, the Octavia Park District or others (i.e., 4th of July, End of Summer Celebration, etc.) E. Discussion concerning donation to Colfax Restoration Project. F. Discuss burn ordinance for the Village of Colfax. 16. PUBLIC COMMENTS – ITEMS NOT ON THE AGENDA- 5 minute limit per person. 17. Executive Session to consider appointment, employment, compensation, discipline, performance or dismissal of village employees. 18. ____________ made a motion to return to Open Session at _____ p.m. ____________ seconded the motion. 19. Action items resulting from Executive Session. 20. ___________ made a motion to Adjourn. ___________ seconded the motion.