The regular monthly meeting of the Village Board of Colfax was called to order on Monday evening, June 3, 2019 at 7:00 p.m. by Mayor Larry Dodds.
Trustees present were:
David Rathke - Aye
Benjamin Thackeray - Aye
Carol Stephenson - Aye
Jason Wagoner - Aye
Vincent Beck - Aye
Charles Morefield was absent.
Also present was Superintendent Brian Hereford; Police Chief Michael Scott; Village Treasurer Connie Gossmeyer.
Trustee Carol Stephenson made a motion to dispense with the reading of the minutes and approve as presented. Trustee David Rathke seconded the motion. Vote: Charles Morefield – Absent; David Rathke – Aye; Benjamin Thackeray – Aye; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
Village Treasurer Connie Gossmeyer gave the Treasurer’s Report for the month of May, 2019.
Beginning Balance as of 5/1/2019 $232,041.09
Ending Balance as of 5/31/2019 $261,827.82
Increase for the month of May, 2019 $ 29,786.73
There was $21,306.45 in income tax money received in May and $25,195.11 1st tax distribution received.
Trustee David Rathke made a motion to pay the bills as presented. Trustee Benjamin Thackeray seconded the motion. Vote: Charles Morefield – Absent; David Rathke – Aye; Benjamin Thackeray – Aye; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
Trustee Jason Wagoner made a motion to go into executive session to consider the appointment, employment, compensation, discipline, performance, or dismissal of village employees or professional services and litigation. Trustee Carol Stephenson seconded the motion. Vote: Charles Morefield – Absent; David Rathke – Aye; Benjamin Thackeray – Aye; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
The Village Board of Colfax went into executive session at 7:40 p.m.
The next item on the agenda was for public comments regarding the agenda. There were none at this meeting.
The next item on the agenda was Special Reports. The first report was from Police Chief Michael Scott regarding the changing of the Police Garage.
Police Chief Michael Scott reported that he had received word that LeRoy Ambulance Service would be coming to Colfax on July 1, 2019 and would need the Old Village Hall to house their ambulance in. Police Chief stated that he called EMCAA President Rick Wagoner and spoke with him regarding this situation – the Ordinance that the Village has with EMCAA states that they have to be an operating ambulance service in order to stay in the building. Mike reported that EMCAA wanted to remain in the building for six to eight additional months until everything was finalized. Mike stated that they would have to be out of the building by June 30th. Rick Wagoner asked Mike to put this in writing – the Village sent a certified letter to EMCAA regarding this.
On June 3, 2019 Mike stated that Octavia Fire Protection District Board President Chad Johnson came to his office and reported that plans had changed and that the Fire District was going to house the LeRoy Ambulance Service in the Colfax Fire Station beginning July 1st. This would mean that the Colfax Police Department would have to move the squad cars back down to the Old Village Hall Garage. Mike stated that there will need to be a secured evidence room set up. Mike stated that he will tour the building and put a plan together.
Next Superintendent Brian Hereford reported that they had started spraying for mosquitos. Brian asked the Board if they wanted this to continue since the spray is pretty expensive. The Board said to keep spraying since it benefits the whole town and is a great asset not have mosquitos flying around when you sit outside.
Brian reported that Tim Milton was making the new railings for the Cooper Street part of the Creek. The old railings got washing out in the last flood.
In the report from Mayor Dodds, he asked the Board to be looking at areas of the Village that could use some attention.
Mayor Dodds stated that they are looking at alternative auditors for this year. A copy of the Audit is in your folders for your review. The audit last year was expensive due to having to look for a new auditor at the last minute.
Mayor Dodds reported on the Appointment of the Committees. The Mayor would like the Committees to get together at least one time before September.
Trustee David Rathke, Chairman of the Finance and Audit Committee, had nothing to report at this time. There will be a Finance Committee Meeting on Wednesday, June 12, 2019 at 7:00 p.m.
Trustee Carol Stephenson, Chairman of the Police and Liquor Committee, reported that the Activity Report for the month of May, 2019 for the Colfax Police Department is in your folders.
Village Clerk Nancy Kiper stated that she pulled the liquor license from the Colfax Grocery Store since the license expired May 31st, 2019.
Trustee Vincent Beck, Chairman of the Water and Sewer Committee, reported that the aerator was installed at the sewer plant. Brian reported that WTR wants to come and check the sludge but until the water level goes down from all of the rain that we have gotten, he is unable to do this yet.
Trustee Jason Wagoner, Chairman of the Streets and Lights Committee, reported that have looked in the cape seal but there is no one in this area that does this. It is hard to find someone to do this.
Reported that there will be nothing done with Winget Drive yet until after Dollar General is done. Will also put off doing anything with Terra Lane and Cello View since is in the same area and will do these two streets that same time as Winget Drive.
The Board would like something other than limestone chips used on the streets. Brian stated that he suggested that with the trap rock last year but it was voted down. Trustee Vincent Beck asked if there was anything else. Brian stated Riverview has held up very good and it was 5/8” pea gravel that Steffen’s used on it. Brian will get ahold of Engineer Terry McCleary and get new prices for the streets using pea gravel.
Mayor Dodds asked if there were any other areas that needed the streets worked on. Trustee Vincent Beck stated that High Street and Olive Street – the sides are broken up on both of them. From Cooper Street to Center Street down that hill – Brian stated the hills on Cooper and North Streets are both bad. Vincent also stated Pool Drive and Park Place need attention.
Mayor Larry Dodds reported that there will be a meeting of the interview committee for the Village Clerk position on June 19, 2019 at 6:00 p.m. The Interview Committee consists of Jason Wagoner, Charles Morefield and the Mayor. There will recommendations made at the regular monthly meeting on July 1, 2019.
Mayor Larry Dodds had an update on Dollar General. He stated that there is no starting date set yet but the lastest would be November, 2019 and it will probably be earlier than that.
Mayor Larry Dodds stated that with the advice and consent of the Village Board would like to appoint Miller, Hall, & Triggs as the Village Attorney.
Trustee Vincent Beck made a motion to appoint Miller, Hall, & Triggs as Village Attorney on an as needed basis for the 2019-20 Fiscal Year. Trustee Benjamin Thackeray seconded the motion. Vote: Charles Morefield – Absent; David Rathke – Aye; Benjamin Thackeray – Aye; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
Mayor Dodds asked if anyone had any public comments. There being none the mayor asked for a motion to adjourn.
Trustee Jason Wagoner made a motion to adjourn. Trustee Carol Stephenson seconded the motion. Vote: Charles Morefield – Absent; David Rathke – Aye; Benjamin Thackeray – Aye; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
The meeting adjourned at 8:45 p.m.