VILLAGE OF COLFAX
BOARD OF TRUSTEES MEETING
Monday, May 5, 2023
7:00 p.m.


A G E N D A

1. Call meeting to order.

2. Roll call.

3. Pledge of Allegiance.

4. Appointment of New Members of Board of Trustees. Charles Morefield and Dustin McCarty.

5. Oath of Office.

6. Closing of Fiscal Year 2024-2025.
___________ made a motion to approve the closure of Fiscal Year 2024-2025.
___________ seconded the motion.

7. Opening of Fiscal Year 2025-2026.
___________ made a motion to open Fiscal Year 2025-2026.
___________ seconded the motion.

8. Minutes
___________ made a motion to dispense with the reading of the minutes of the regular monthly meeting and approve as presented.
___________ seconded the motion.

9. Treasurer’s Report
__________ made a motion to approve the Treasurer’s Report as presented.
__________ seconded the motion.



10. Pay Bills
__________ made a motion to pay the bills as presented.
__________ seconded the motion.

11. Closure of Motor Fuel Tax expenditures for Fiscal Year 2024-2025.
_________ made a motion to approve the closure of the Motor Fuel Tax
Expenditures for Fiscal Year 2024-2025.
__________ seconded the motion.

12. Opening of MFT Funds Account for Fiscal Year 2025-2026.
__________ made a motion to approve the opening of the Motor Fuel Tax
Funds for Fiscal Year 2025-2026.
___________ seconded the motion.

11. Position Appointments for Fiscal Year 2025-2026.
A. Village Treasurer- Connie Gossmeyer
B. Village Clerk- Portia Vandegraft
C. Superintendent of Public Works- Joshua Hereford.
D. Assistant Superintendent of Public Works- Nicholas Sandage
E. Police Chief- Ritchie Cooper
F. Police Officer/School Resource Officer- Benjamin Thorndyke
G. Part-time Police Officers- Michael Lay, David Turner, Christopher Creech, Adrian Corely, and Tanya Zehr-Pearce.
H. Animal Control Officer-Brent Blair
I. Zoning Officer- Brent Blair
J. EMA Director-Shane Beck
K. Zoning Board of Appeals-Brian Blair (Chair), Brandon Baker and Rob Connor. (2 vacant seats)
L. Village Attorney- Miller, Hall & Triggs-Kathleen M. Carter

12. Appointment of Village Board Standing Committees.
A. Finance & Audit Committee- Rick Norton (Chair), Janice Edwards and Dustin McCarty
B. Police & Liquor Committee- David Rathke (Chair), Dustin McCarty and Charles Morefield
C. Water & Sewer Committee- Vincent Beck (Chair), Rick Norton and Charles Morefield
D. Streets & Lights Committee- Janice Edwards (Chair), David Rathke and Vincent Beck

E. Maintenance Equipment & Vehicle Committee-Charles Morefield (Chair), Rick Norton and Vincent Beck

13. Public Comments- Items on the agenda. 5-minute limit per person.

14. Special Reports:
A. Police Department
B. Maintenance Department
C. Animal Control & Zoning Report
D. EMA Report
E. Mayor’s Report

15. Committee Reports:
A. Finance & Audit Committee- Rick Norton
B. Police & Liquor Committee- David Rathke
C. Water & Sewer Committee- Vincent Beck
D. Streets & Lights Committee- Janice Edwards
E. Maintenance Equipment & Vehicle Committee-Charles Morefield

16. Old Business:
A. Review and consideration of authorization for Mayor Dodds to sign “First Amendment to Ground Lease with VB-S1 Assets, LLC.”
B. Review and approval for Mayor Dodds to sign the Joint Funding Agreement and Resolution for Federally Funded Construction.


17. New Business:
A. Approve the submission of the Resolution for Maintenance Under
the Illinois Highway Code for Fiscal Year 2025-2026.
B. Approval of the contract with Russell Leigh & Associates, LLC to complete the annual audit for the Village of Colfax Fiscal Year 2024-2025 at a cost not to exceed $6,000.
C. Consideration and approval to hire Noah Young as part-time Patrol Officer for the Colfax Police Department.
D. Review and Approval of Ordinance No. 2025-08, An Ordinance of the Village of Colfax, McLean County, Illinois Establishing A Municipal Grocery Retailers’ Occupation Tax and A Municipal Grocery Service Occupation Tax.

E. Review and Approval of Ordinance No. 2025-09, An Ordinance Approving the Redevelopment Plan and Projects for the Colfax Tax Increment Financing (TIF) District.
F. Review and Approval of Ordinance No. 2025-10, An Ordinance Designating the Redevelopment Project Area for the Colfax Tax Increment Financing (TIF) District.
G. Review and Approval of Ordinance No. 2025-11, An Ordinance Adopting Tax Increment Allocation Financing for the Colfax Tax Increment Financing District.
H. Approval of Memorandum of Agreement for Chestnut Health Systems for placement of naloxone vending machine in the Village of Colfax office through April 2027, with the right to renew as needed.
I. Approval of the License Agreement between the Village of Colfax and MCC Network, LLC.

18. Public Comments - Items not on the agenda. 5-minute limit per person.

19. Executive Session to consider appointment, employment, compensation,
discipline, performance, dismissal of village employees or pending litigation pursuant to Section 2(C) (5) of the Illinois Open Meeting Act.

20. _____________ made a motion to return to Open Session at _____ p.m.
_____________ seconded the motion.

21. ___________ made a motion to approve salaries for employees for
2025-2026 as a result of the Executive Session.
___________ seconded the motion.


22. _____________ made a motion to adjourn.
_____________ seconded the motion.