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VILLAGE OF COLFAX, ILLINOIS

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Back To News Listing May 2023 Board of Trustees Agenda | Friday, May 5, 2023
VILLAGE OF COLFAX
BOARD OF TRUSTEES MEETING
Monday, May 8, 2023
7:00 p.m.


A G E N D A

1. Call meeting to order.

2. Roll call.

3. Pledge of Allegiance.

4. Appointment of New Member of Board of Trustees: Charles Morefield, two-year term.

5. Oath of Office.

6. Closing of Fiscal Year 2022-2023.
___________ made a motion to approve the closure of Fiscal Year 2021-2022.
___________ seconded the motion.

7. Opening of Fiscal Year 2023-2024.
___________ made a motion to open Fiscal Year 2022-2023.
___________ seconded the motion.

8. Minutes
___________ made a motion to dispense with the reading of the minutes of the regular monthly meeting and approve as presented.
___________ seconded the motion.

9. Treasurerโ€™s Report
__________ made a motion to approve the Treasurerโ€™s Report as presented.
__________ seconded the motion.

10. Pay Bills
__________ made a motion to pay the bills as presented.
__________ seconded the motion.

11. Closure of Motor Fuel Tax expenditures for Fiscal Year 2022-2023.
_________ made a motion to approve the closure of the Motor Fuel Tax
Expenditures for Fiscal Year 2022-2023.
__________ seconded the motion.

12. Opening of MFT Funds Account for Fiscal Year 2023-2024.
__________ made a motion to approve the opening of the Motor Fuel Tax
Funds for Fiscal Year 2023-2024.
___________ seconded the motion.

11. Position Appointments for Fiscal Year 2023-2024.
A. Village Treasurer- Connie Gossmeyer
B. Village Clerk- Portia Vandegraft
C. Superintendent of Public Works- Joshua Hereford.
D. Assistant Superintendent of Public Works- Nicholas Sandage
E. Police Chief- Ritchie Cooper
F. Police Officer/School Resource Officer- Benjamin Thorndyke
G. Part-time Police Officers- Michael Lay, David Turner, Justin Givens, Christopher Creech, Adrian Corely, Tanya Zehr-Pearce and Josh Saathoff.
H. Animal Control Officer-Brent Blair
I. Zoning Officer- Brent Blair
J. EMA Director-Shane Beck
K. Zoning Board of Appeals-Brian Blair (Chair), Jonah Beck, Robbie Knorr, Brandon Baker, Rob Connor.
L. Village Attorney- Miller, Hall & Triggs-Kathleen M. Carter
M. Village Engineer- Farnsworth Group- Zachary Knight

12. Appointment of Village Board Standing Committees.
A. Finance & Audit Committee- David Rathke (Chair), Rick Norton, Vincent Beck
B. Police & Liquor Committee- Carol Stephenson (Chair), David Rathke, Vincent Beck
C. Water & Sewer Committee- Charles Morefield (Chair). Janice Edwards, Carol Stephenson
D. Streets & Lights Committee- Rick Norton (Chair), Charles Morefield, Janice Edwards
E. Maintenance Equipment & Vehicle Committee-Vincent Beck (Chair), Charles Morefield, Rick Norton

13. Public Comments- Items on the agenda. 5-minute limit per person.

14. Special Reports:
A. Police Department
B. Maintenance Department
C. Animal Control & Zoning Report
D. EMA Report
E. Mayorโ€™s Report

15. Committee Reports:
A. Finance & Audit Committee- David Rathke
B. Police & Liquor Committee- Carol Stephenson
C. Water & Sewer Committee- Charles Morefield
D. Streets & Lights Committee- Rick Norton
E. Maintenance Equipment & Vehicle Committee- Vincent Beck

16. Old Business:
A. Approval of the street patching, alley preparation and resurfacing and street resurfacing for Summer of 2023.

17. New Business:
A. Approval of the submission of the Resolution for Maintenance Under the Illinois Highway Code (BLR-14220) for Fiscal Year 2023-2024.
B. Consideration of revisions of Ordinance No. 2022-04, An Ordinance Amending Chapter 12 of the Municipal Code of the Village of Colfax, McLean County, Illinois Regarding Nuisances.
C. Authorize Sponsorship of โ€œZoo Ladyโ€ at Good Ole Days on August 4-5, 2023.
D. Approve Beitz Trucking, Inc to complete the demolition of the property at 305 E. Cooper Street for $2,000 with the Village providing the dumpsters.


E. Approve the engineering contract with Farnsworth Group to develop bid specifications for Cleaning & Televising the sanitary sewers and manhole inspection for the Village of Colfax.
F. Authorize Mayor Larry Dodds to approve an expenditure of up to $5,000 for pursuing legal options by the McLean County Mayors Association to oppose the efforts of the Central Illinois Regional Airport Authority to include taxing the rural areas outside Bloomington/Normal jurisdiction.

18. Public Comments- Items not on the agenda. 5-minute limit per person.

19. Executive Session to consider appointment, employment, compensation,
discipline, performance, dismissal of village employees and consideration
of the purchase of real property pursuant to Section 2(C) (5) of the
Illinois Open Meeting Act.

20. _____________ made a motion to return to Open Session at _____ p.m.
_____________ seconded the motion.

21. _____________ made a motion to adjourn.
_____________ seconded the motion.

๐Ÿ“ Map - Colfax IL
๐Ÿ”— Quick Contact Links
  • VILLAGE CLERK'S OFFICE
  • (309) 723-3261
    (309) 723-3711(FAX)
  • COLFAX POLICE DEPARTMENT
  • "911" - (309) 723-6241
    (NON-EMERGENCY)
  • PUBLIC WORKS DEPARTMENT
  • (309) 723-3261
  • PAY UTILITIES ONLINE