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AUGUST 2014 BOARD MEETING MINUTES | Thursday, September 18, 2014
THE REGULAR MONTHLY MEETING OF THE VILLAGE BOARD OF COLFAX WAS CALLED TO ORDER ON MONDAY EVENING, AUGUST 4, 2014 AT 7:00 P.M. BY MAYOR RICARDO ONKEN.
TRUSTEES PRESENT WERE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE.
ALSO PRESENT WERE: VILLAGE TREASURER LINDA HANSON; VILLAGE ATTORNEY TOM SHIELDS; POLICE CHIEF MICHAEL SCOTT; SUPERINTENDENT DAMON GETTY.
TRUSTEE CAROL STEPHENSON MADE A MOTION TO DISPENSE WITH THE READING OF THE MINUTES AND APPROVE AS PRESENTED. TRUSTEE KELLY GRADERT SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
VILLAGE TREASURER LINDA HANSON GAVE THE TREASURER'S REPORT FOR THE MONTH OF JULY, 2014.
BEGINNING BALANCE AS OF 07/01/2014 $259,596.43
ENDING BALANCE AS OF 07/31/2014 $254,190.29
DECREASE FOR MONTH OF JULY, 2014 ($ 5,406.15)
TRUSTEE RICK VANCE MADE A MOTION TO PAY THE BILLS AS PRESENTED. TRUSTEE DAVID RATHKE SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
TRUSTEE JASON PIERCE, CHAIRMAN OF THE FINANCE AND AUDIT COMMITTEE, REPORTED ON THE FINANCE AND AUDIT COMMITTEE MEETING HELD AT 6:30 P.M. ON MONDAY, AUGUST 4, 2014.
JASON REPORTED THAT ITEMS FROM THE FINANCE COMMITTEE MEETING WILL BE DISCUSSED DURING EXECUTIVE SESSION.
JASON REPORTED THAT THERE IS A NEW McLEAN COUNTY BOARD MEMBER FOR OUR AREA, KATHERINE METZGOR. SHE WOULD LIKE TO COME TO A MEETING TO MEET THE BOARD. JASON WILL CHECK WITH HER AND SEE IF SHE WANTS TO COME OUT TO THE SEPTEMBER MEETING.
TRUSTEE DAVID RATHKE, CHAIRMAN OF THE POLICE AND LIQUOR COMMITTEE, REPORTED THAT THE ACTIVITY REPORT FOR THE COLFAX POLICE DEPARTMENT FOR THE MONTH OF JULY, 2014 IS IN YOUR FOLDERS.
POLICE CHIEF MICHAEL SCOTT GAVE AN UPDATE ONT HE PROPERTY AT 309 S HARRISON STREET. BRIAN MOWED THE PROPERTY - TOOK 1 1/2 HOURS TO MOW IT.
MIKE REPORTED THAT HE HAS BEEN LOOKING AT SECURITY CAMERAS FOR AROUND THE BUILDING. MIKE REPORTED THAT HE HAS LEARNED THAT HE CAN DO A GRANT THROUGH CRIME DETECTION NETWORK FOR THESE. MIKE HAS APPLIED FOR A GRANT.
MIKE REPORTED TALKING WITH LEE FARMS ABOUT DOING A PROPOSAL FOR TEARING THE BUILDINGS DOWN ON MAIN STREET. MIKE REPORTED THAT HE SPOKE WITH THEM TODAY AND THEY SHOULD HAVE A QUOTE HERE WITH THE NEXT DAY OR TWO.
TRUSTEE LONNIE MEINER, CHAIRMAN OF THE WATER AND SEWER COMMITTEE, REPORTED ON THE WATER AND SEWER COMMITTEE MEETING HELD AT 6:00 P.M. ON MONDAY, AUGUST 4, 2014.
LONNIE REPORTED ON THE DISCUSSION REGARDING OCTAVIA POOL'S WATER USAGE THIS SUMMER. THE POOL USED 276,000 GALLONS THIS SUMMER DUE TO THE LEAKS IN THE POOL. LONNIE STATED THAT HE SPOKE WITH JEFF DOWELL, DIRECTOR OF OCTAVIA PARK DISTRICT, AND THEY DON'T FEEL THEY SHOULD BE CHARGED FOR WATER USAGE. THE VILLAGE WILL CHARGE FOR THE WATER USAGE BUT WILL WAVE SOME OF THE SEWER FEES. LONNIE STATED TRYING TO MEET THEM HALF WAY. THE TOTAL ADJUSTED BILL IS $2,046.00.
LONNIE ASKED SUPERINTENDENT DAMON GETTY IF HE WENT TO THE VILLAGE OF ANCHOR'S BOARD MEETING REGARDING GETTING SETUP FOR INSTALLING METERS AND THE VILLAGE OF COLFAX DOING THEIR BILLING. DAMON STATED THAT THE VILLAGE OF ANCHOR IS NOT SURE WHETHER THEY ARE GOING TO DO THIS PROJECT NOW.
LONNIE REPORTED THAT THE REFURBISHING OF WELL #2 IS DONE AND IT IS UP AND GOING. NANCY WILL BE TRANSFERRING THE MONEY FROM ILLINOIS FUNDS IN SPRINGFIELD TO COVER THE COST OF ALBRECHT'S BILL FOR THE PROJECT.
TRUSTEE RICK VANCE, CHAIRMAN OF THE STREETS AND LIGHTS COMMITTEE, HAD NOTHING TO REPORT AT THIS TIME.
TRUSTEE RICK VANCE MADE A MOTION TO GO INTO CLOSED SESSION TO CONSIDER THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF THE VILLAGE OF COLFAX EMPLOYEES. TRUSTEE JASON PIERCE SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
THE FIRST ITEM UNDER OLD BUSINESS WAS THE DISCUSSION AND POSSIBLE APPROVAL OF A FULL TIME PUBLIC WORKS EMPLOYEE.
TRUSTEE JASON PIERCE MADE A MOTION TO HIRE BRIAN HEREFORD FOR FULL TIME EMPLOYMENT AT $18.00 PER HOUR UNTIL A DIRECT OF PUBLIC WORKS IS APPOINTED. TRUSTEE CAROL STEPHENSON SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
TRUSTEE JASON PIERCE MADE A MOTION TO MOVE DAMON GETTY TO PART-TIME POLICE OFFICER STATUS AT $18.25 PER HOUR. TRUSTEE CAROL STEPHENSON SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
TRUSTEE JASON PIERCE MADE A MOTION TO APPROVE HIRING RICHARD ALWOOD AS OUR LICENSED WATER OPERATOR AT THE RATE OF $300.00 PER MONTH. TRUSTEE LONNIE MEINER SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
NEXT ON THE AGENDA WAS THE VACATING OF THE ALLEY RUNNING NORTH AND SOUTH BEHIND THE COLFAX CHRISTIAN CHURCH.
TRUSTEE KELLY GRADERT MADE A MOTION TO APPROVE ORDINANCE #2014-01 AS DRAFTED. TRUSTEE CAROL STEPHENSON SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
MIKE SCOTT REPORTED ON THE PROGRAM "A CHILD IS MISSING ALERT PROGRAM" WHICH WE ARE MEMBERS OF. THIS PUTS AN ALERT OUT TO ALL CELLULAR PHONES AND IS FASTER THAN AMBER ALERT PROGRAM. THEY ARE ASKING FOR A $250.00 DONATION. MIKE REPORTED THAT THIS PROGRAM IS ALSO USED FOR THE ELDERLY WHO GO MISSING. MIKE SAID THIS IS A VERY GOOD PROGRAM.
TRUSTEE JASON PIERCE MADE A MOTION TO DONATE $250.00 TO "A CHILD IS MISSING ALERT PROGRAM". TRUSTEE LONNIE MEINER SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PEIRCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
A PROPOSAL WAS BROUGHT INTO MAYOR RIC ONKEN FROM JIM BEITZ FOR THE CULVERT/DRAINAGE WORK THAT NEEDS TO BE DONE ON GROVE STREET AND AT RITCHIE'S PAINT SHOP. THE QUOTE WAS FOR $23,200 - THE CULVERT IS $72.00 PER FOOT AND THE ROAD IS SIXTY FEET (60') WIDE. THE BID INCLUDES ROCK AND EVERYTHING. PUT ON AGENDA FOR THE SEPTEMBER MEETING.
JIM BEITZ WAS PRESENT TO ANSWER QUESTIONS. THE PRICE OF THE CULVERT IS FROM THREE OR FOUR MONTHS AGO. JIM LEFT A FLASH DRIVE WITH WHAT THE CULVERT LOOKS LIKE.
THE NEXT ITEM ON THE AGENDA WAS FOR THE RE-ZONING OF DAMON GETTY'S PROPERTY AT 507 E FIFER STREET. VILLAGE ATTORNEY TOM SHIELDS ASKED IF THERE HAD BEEN A PUBLIC NOTICE ISSUED FOR THIS TO LET ALL ADJOINING PROPERTIES KNOW THAT IT IS BEING CONSIDERED CHANGING THE PROPERTY FROM RESIDENTIAL TO COMMERCIAL PROPERTY. THERE HAS BEEN NO PUBLIC NOTICE ISSUED - TABLE UNTIL SEPTEMBER MEETING.
TRUSTEE RICK VANCE MADE A MOTION TO ADJOURN. TRUSTEE DAVID RATHKE SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
RESPECTFULLY SUBMITTED
NANCY KIPER
VILLAGE CLERK
TRUSTEES PRESENT WERE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE.
ALSO PRESENT WERE: VILLAGE TREASURER LINDA HANSON; VILLAGE ATTORNEY TOM SHIELDS; POLICE CHIEF MICHAEL SCOTT; SUPERINTENDENT DAMON GETTY.
TRUSTEE CAROL STEPHENSON MADE A MOTION TO DISPENSE WITH THE READING OF THE MINUTES AND APPROVE AS PRESENTED. TRUSTEE KELLY GRADERT SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
VILLAGE TREASURER LINDA HANSON GAVE THE TREASURER'S REPORT FOR THE MONTH OF JULY, 2014.
BEGINNING BALANCE AS OF 07/01/2014 $259,596.43
ENDING BALANCE AS OF 07/31/2014 $254,190.29
DECREASE FOR MONTH OF JULY, 2014 ($ 5,406.15)
TRUSTEE RICK VANCE MADE A MOTION TO PAY THE BILLS AS PRESENTED. TRUSTEE DAVID RATHKE SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
TRUSTEE JASON PIERCE, CHAIRMAN OF THE FINANCE AND AUDIT COMMITTEE, REPORTED ON THE FINANCE AND AUDIT COMMITTEE MEETING HELD AT 6:30 P.M. ON MONDAY, AUGUST 4, 2014.
JASON REPORTED THAT ITEMS FROM THE FINANCE COMMITTEE MEETING WILL BE DISCUSSED DURING EXECUTIVE SESSION.
JASON REPORTED THAT THERE IS A NEW McLEAN COUNTY BOARD MEMBER FOR OUR AREA, KATHERINE METZGOR. SHE WOULD LIKE TO COME TO A MEETING TO MEET THE BOARD. JASON WILL CHECK WITH HER AND SEE IF SHE WANTS TO COME OUT TO THE SEPTEMBER MEETING.
TRUSTEE DAVID RATHKE, CHAIRMAN OF THE POLICE AND LIQUOR COMMITTEE, REPORTED THAT THE ACTIVITY REPORT FOR THE COLFAX POLICE DEPARTMENT FOR THE MONTH OF JULY, 2014 IS IN YOUR FOLDERS.
POLICE CHIEF MICHAEL SCOTT GAVE AN UPDATE ONT HE PROPERTY AT 309 S HARRISON STREET. BRIAN MOWED THE PROPERTY - TOOK 1 1/2 HOURS TO MOW IT.
MIKE REPORTED THAT HE HAS BEEN LOOKING AT SECURITY CAMERAS FOR AROUND THE BUILDING. MIKE REPORTED THAT HE HAS LEARNED THAT HE CAN DO A GRANT THROUGH CRIME DETECTION NETWORK FOR THESE. MIKE HAS APPLIED FOR A GRANT.
MIKE REPORTED TALKING WITH LEE FARMS ABOUT DOING A PROPOSAL FOR TEARING THE BUILDINGS DOWN ON MAIN STREET. MIKE REPORTED THAT HE SPOKE WITH THEM TODAY AND THEY SHOULD HAVE A QUOTE HERE WITH THE NEXT DAY OR TWO.
TRUSTEE LONNIE MEINER, CHAIRMAN OF THE WATER AND SEWER COMMITTEE, REPORTED ON THE WATER AND SEWER COMMITTEE MEETING HELD AT 6:00 P.M. ON MONDAY, AUGUST 4, 2014.
LONNIE REPORTED ON THE DISCUSSION REGARDING OCTAVIA POOL'S WATER USAGE THIS SUMMER. THE POOL USED 276,000 GALLONS THIS SUMMER DUE TO THE LEAKS IN THE POOL. LONNIE STATED THAT HE SPOKE WITH JEFF DOWELL, DIRECTOR OF OCTAVIA PARK DISTRICT, AND THEY DON'T FEEL THEY SHOULD BE CHARGED FOR WATER USAGE. THE VILLAGE WILL CHARGE FOR THE WATER USAGE BUT WILL WAVE SOME OF THE SEWER FEES. LONNIE STATED TRYING TO MEET THEM HALF WAY. THE TOTAL ADJUSTED BILL IS $2,046.00.
LONNIE ASKED SUPERINTENDENT DAMON GETTY IF HE WENT TO THE VILLAGE OF ANCHOR'S BOARD MEETING REGARDING GETTING SETUP FOR INSTALLING METERS AND THE VILLAGE OF COLFAX DOING THEIR BILLING. DAMON STATED THAT THE VILLAGE OF ANCHOR IS NOT SURE WHETHER THEY ARE GOING TO DO THIS PROJECT NOW.
LONNIE REPORTED THAT THE REFURBISHING OF WELL #2 IS DONE AND IT IS UP AND GOING. NANCY WILL BE TRANSFERRING THE MONEY FROM ILLINOIS FUNDS IN SPRINGFIELD TO COVER THE COST OF ALBRECHT'S BILL FOR THE PROJECT.
TRUSTEE RICK VANCE, CHAIRMAN OF THE STREETS AND LIGHTS COMMITTEE, HAD NOTHING TO REPORT AT THIS TIME.
TRUSTEE RICK VANCE MADE A MOTION TO GO INTO CLOSED SESSION TO CONSIDER THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF THE VILLAGE OF COLFAX EMPLOYEES. TRUSTEE JASON PIERCE SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
THE FIRST ITEM UNDER OLD BUSINESS WAS THE DISCUSSION AND POSSIBLE APPROVAL OF A FULL TIME PUBLIC WORKS EMPLOYEE.
TRUSTEE JASON PIERCE MADE A MOTION TO HIRE BRIAN HEREFORD FOR FULL TIME EMPLOYMENT AT $18.00 PER HOUR UNTIL A DIRECT OF PUBLIC WORKS IS APPOINTED. TRUSTEE CAROL STEPHENSON SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
TRUSTEE JASON PIERCE MADE A MOTION TO MOVE DAMON GETTY TO PART-TIME POLICE OFFICER STATUS AT $18.25 PER HOUR. TRUSTEE CAROL STEPHENSON SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
TRUSTEE JASON PIERCE MADE A MOTION TO APPROVE HIRING RICHARD ALWOOD AS OUR LICENSED WATER OPERATOR AT THE RATE OF $300.00 PER MONTH. TRUSTEE LONNIE MEINER SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
NEXT ON THE AGENDA WAS THE VACATING OF THE ALLEY RUNNING NORTH AND SOUTH BEHIND THE COLFAX CHRISTIAN CHURCH.
TRUSTEE KELLY GRADERT MADE A MOTION TO APPROVE ORDINANCE #2014-01 AS DRAFTED. TRUSTEE CAROL STEPHENSON SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
MIKE SCOTT REPORTED ON THE PROGRAM "A CHILD IS MISSING ALERT PROGRAM" WHICH WE ARE MEMBERS OF. THIS PUTS AN ALERT OUT TO ALL CELLULAR PHONES AND IS FASTER THAN AMBER ALERT PROGRAM. THEY ARE ASKING FOR A $250.00 DONATION. MIKE REPORTED THAT THIS PROGRAM IS ALSO USED FOR THE ELDERLY WHO GO MISSING. MIKE SAID THIS IS A VERY GOOD PROGRAM.
TRUSTEE JASON PIERCE MADE A MOTION TO DONATE $250.00 TO "A CHILD IS MISSING ALERT PROGRAM". TRUSTEE LONNIE MEINER SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PEIRCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
A PROPOSAL WAS BROUGHT INTO MAYOR RIC ONKEN FROM JIM BEITZ FOR THE CULVERT/DRAINAGE WORK THAT NEEDS TO BE DONE ON GROVE STREET AND AT RITCHIE'S PAINT SHOP. THE QUOTE WAS FOR $23,200 - THE CULVERT IS $72.00 PER FOOT AND THE ROAD IS SIXTY FEET (60') WIDE. THE BID INCLUDES ROCK AND EVERYTHING. PUT ON AGENDA FOR THE SEPTEMBER MEETING.
JIM BEITZ WAS PRESENT TO ANSWER QUESTIONS. THE PRICE OF THE CULVERT IS FROM THREE OR FOUR MONTHS AGO. JIM LEFT A FLASH DRIVE WITH WHAT THE CULVERT LOOKS LIKE.
THE NEXT ITEM ON THE AGENDA WAS FOR THE RE-ZONING OF DAMON GETTY'S PROPERTY AT 507 E FIFER STREET. VILLAGE ATTORNEY TOM SHIELDS ASKED IF THERE HAD BEEN A PUBLIC NOTICE ISSUED FOR THIS TO LET ALL ADJOINING PROPERTIES KNOW THAT IT IS BEING CONSIDERED CHANGING THE PROPERTY FROM RESIDENTIAL TO COMMERCIAL PROPERTY. THERE HAS BEEN NO PUBLIC NOTICE ISSUED - TABLE UNTIL SEPTEMBER MEETING.
TRUSTEE RICK VANCE MADE A MOTION TO ADJOURN. TRUSTEE DAVID RATHKE SECONDED THE MOTION. VOTE: RICK VANCE - AYE; DAVID RATHKE - AYE; JASON PIERCE - AYE; CAROL STEPHENSON - AYE; LONNIE MEINER - AYE; KELLY GRADERT - AYE; MOTION CARRIED.
RESPECTFULLY SUBMITTED
NANCY KIPER
VILLAGE CLERK
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