The regular monthly meeting of the Village Board of Colfax was called to order on Monday evening, May 4, 2009 at 7:00 p.m. by Mayor Ricardo Onken.

 

          Trustees present were: 

                    Donna Poppe                 -          Aye

                    Dennis Farney                -          Aye

                    Bruce Green                    -          Aye

                    Carol Stephenson            -          Aye

                    Lonnie Meiner                -          Aye

                    Rick Wagoner                -          Aye

 

          Also present were Village Attorney Tom Shields, Police Chief Mike Scott, Superintendent of Public Works Damon Getty, Assistant Superintendent of Public Works Dave Hinrichsen.

 

          Trustee Rick Wagoner made a motion to dispense with the reading of the minutes for the regular monthly meeting and the special meeting and approve as presented.  Trustee Lonnie Meiner seconded the motion.  Vote:  Donna Poppe - Aye; Dennis Farney - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Village Treasurer Linda Hanson was absent but the Treasurer's Report was distributed to the Board.

 

          Trustee Lonnie Meiner made a motion to pay the bills as presented.  Trustee Bruce Green seconded the motion.  Vote:  Donna Poppe - Aye; Dennis Farney - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Next on the agenda was canvassing the votes for the April 2009 consolidated election.  Village Clerk Nancy Kiper reported the election results to the Board and the public.

 

          Trustee Rick Wagoner made a motion to close the 2008-09 fiscal year.  Trustee Donna Poppe seconded the motion.  Vote:  Donna Poppe - Aye; Dennis Farney - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

          Mayor Ric Onken thanked Trustee Dennis Farney for his time served on the Board.   

 

          Next on the agenda was the swearing in of the newly elected officials from the Consolidated Election in April, 2009.

 

          First to be sworn in by Village Clerk Nancy Kiper was Mayor Ricardo Onken.  Trustee Rick Wagoner, David Rathke, and Carol Stephenson were sworn in as Trustees.

 

          Roll Call for the New Board:

                    Donna Poppe                 -          Aye

                    David Rathke                   -          Aye

                    Bruce Green                    -          Aye

                    Carol Stephenson            -          Aye

                    Lonnie Meiner                -          Aye

                    Rick Wagoner                -          Aye

 

          Trustee Bruce Green made a motion to open the new 2009-10 fiscal year.  Trustee Carol Stephenson seconded the motion.  Vote:  Donna Poppe - Aye; Davie Rathke - Aye;  Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Next on the agenda were the employee evaluations.  Mayor Ricardo Onken suggested going into closed session for this.

 

          Trustee Donna Poppe made a motion to go into closed session for employee evaluation and conference session.  Trustee Carol Stephenson seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Next on the agenda were appointments for the 2009-10 fiscal year.

 

          Trustee Rick Wagoner made a motion to appoint Linda Hanson as Village Treasurer for 2009-10.  Trustee Bruce Green seconded the motion.  Vote:  Donna Poppe -  Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

          Trustee Rick Wagoner made a motion to appoint Nancy Kiper as Village Clerk for  2009-10.  Trustee Carol Stephenson seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Trustee Donna Poppe made a motion to appoint Damon Getty as Superintendent of Public Works for 2009-10.  Trustee Bruce Green seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Trustee Carol Stephenson made a motion to appoint David Hinrichsen as Assistant Superintendent of Public Works for 2009-10.  Trustee Donna Poppe seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Trustee Bruce Green made a motion to appoint Michael Scott as Police Chief for 2009-10.  Trustee Donna Poppe seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Trustee Rick Wagoner made a motion to appoint Damon Getty as Zoning Office and Nancy Kiper as Assistant Zoning Officer for 2009-10.  Trustee Lonnie Meiner seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Trustee Lonnie Meiner made a motion to appoint Tom Shields as Village Attorney for 2009-10.  Trustee Carol Stephenson seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

 

 

 

          Trustee Donna Poppe made a motion to appoint Randy Clark as ESDA Director for 2009-10.  Trustee Rick Wagoner seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke- Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Trustee Lonnie Meiner made a motion to appoint Ed Duran as Village Engineer on an as needed basis for 2009-10.  Trustee Rick Wagoner seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Trustee Carol Stephenson made a motion to appoint Brent Blair as Animal Control Officer for 2009-10.  Trustee Rick Wagoner seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Mayor Ric Onken explained who would be on the committees for the  new fiscal year.  Copies of the new list were distributed to the Board.  Ric stated that the past committees we had did an excellent job.  There are three committee members in town during the day wanted to keep them as committee heads. 

 

          Trustee Lonnie Meiner, Chairman of the Finance and Audit Committee, reported on the 2009-10 Budget Appropriation and reported that it is 6.4% less than the 2008-09 budget.  Lonnie reported the major changes for 2009-10.  The total appropriation is $910,009 which is a decrease of $52,483 or 6.4%.

 

          Lonnie reported that there is an increase of forty cents (40) or 4% in the garbage rate for 2009-10.  This will begin with the May billing cycle on the water bills. 

 

          Lonnie reported that the representative was here from IMRF and was very knowledgeable of all of the information for this retirement fund.  Are waiting on the cost study which was sent in and they will have to get back to us on the amount that the Village would have to pay.  Lonnie reported that Nancy Kiper filled out the paperwork to fill out and be evaluated.  

          Mayor Ric Onken reported that Nancy put that budget together but if there is anything that needs to be changed get together with her and let her know so that she can change it.

 

          Trustee Carol Stephenson, Chairwoman of the Police and Audit Committee, reported on the Police Department for the month of April.    

 

          Village Clerk Nancy Kiper reported that all liquor licenses have been renewed.  Trustee Rick Wagoner asked how many liquor licenses - stated we should still have one open for what used to be Finchams.

 

          Mayor Ric Onken asked Mike to report on the grants that have been applied for.  Mike stated he put together a packet for the new Police Committee that should bring everyone up-to-date.  Should know one way or other by the end of September.

 

          Trustee Rick Wagoner, Chairman of the Water and Sewer Committee, reported for that there was nothing new for the month of April.  Damon reported talking to the Superintendent at Odell about coming up and seeing the new sewer system.  It should be ready to go look at in two - three weeks.

 

          Street and Lights Committee reported that everything has been approved for the 2009-10 MFT program. 

 

          Mayor Ric Onken reported meeting with all of the Board members this last month and the Committees stated that they would like to meet at least once a month and/or at least every two months.  Ric stated the Board members liked the working session that we had, so we might try to do that more often to discuss.

 

          Next on the agenda was Old Business.  Police Chief Mike Scott reported on the property at 102 South Grove Street and asked the Village Board to make a decision about issuing Ordinance Violations against the owners.  Mike reported tagging the cars on at least seven (7) occasions and having them towed - only to be returned to the property.  The owners have been trying to solve  the "ordinance" by putting tarps over the cars - "so they are out of pubic view".  Damon asked how much the Violations would be - it is $50.00 per day for each day they remain in violation of the Ordinance. 

          First on New Business was Christina Rodgers, representative from Congresswoman Halverson's office. 

 

          Next under new business was reappointment of Ridgeview Recycling and Allied Waste.

 

          Trustee Rick Wagoner made a motion to appoint Ridgeview Recycling for the 2009-10 fiscal year with no price increase.  Trustee Lonnie Meiner seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Trustee Lonnie Meiner stated there will be a forty cent (40) per month increase for garbage pickup.  Lonnie asked if there was any competition for garbage pickup.  Lonnie stated that will be $1.30 increase over three years.  Rick Wagoner reported that the ordinance is already in place for the new rates.

 

          Trustee Bruce Green asked if there was a reason why there was this big of increase.  Village Clerk Nancy Kiper stated that when she spoke with Dan Winters he stated they did not charge us for any fuel increases or anything just a flat fee and Rick stated they pickup everything.

 

          Trustee Lonnie Meiner made a motion to accept the three-year contract and optional additional one year contract with Allied Waste with a four percent (4%) increase each of the first three years.  Trustee Bruce Green seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Damon asked if discussed water rates - Ric wonders if this is something we need to review. 

 

 

 

 

 

 

 

          Trustee Lonnie Meiner made a motion to adjourn.  Trustee Bruce Green seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

 

          Meeting adjourned at 8:05 p.m.

 

                                                          Respectfully submitted,

 

 

                                                          Nancy Kiper

                                                            Village Clerk