The regular monthly meeting of the Village Board of Colfax was called to order on Monday evening, May 3, 2010 at 7:00 p.m. by Mayor Ricardo Onken.

Trustees present were:
Donna Poppe          - Aye
David Rathke          - Aye
Bruce Green            - Aye
Carol Stephenson - Aye
Lonnie Meiner       - Aye
Rick Wagoner         - Aye

Also present were:
Village Attorney Tom Shields
Superintendent of Public Works Damon Getty
Police Chief Mike Scott

Trustee Rick Wagoner made a motion to dispense with the reading of the minutes and approve as presented. Trustee Bruce Green seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Village Treasurer Linda Hanson was absent but Village Clerk Nancy Kiper gave a small Treasurer's report the balance for all accounts is $93,709.29. Nancy also reported receiving our Nicor 1st quarter municipal tax distribution of $12,133.41.

Trustee Carol Stephenson made a motion to pay the bills as presented.  Trustee Donna Poppe seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Rick Wagoner made a motion to closed fiscal year 2009-2010. Trustee Bruce Green seconded the motion. Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Lonnie Meiner made a motion to open fiscal year 2010-2011. Trustee Carol Stephenson seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Village Engineer Ed Duran reported on the MFT Resolution for the new 2010-2011 fiscal year.  This will be a small scale maintenance plan for the Village of Colfax.  The Resolution is in the amount of $50,000.00.

Trustee Donna Poppe made a motion to approve the 2010-2011 MFT Resolution in the amount of $50,000.00.  Trustee Bruce Green seconded the motion. Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

The next item that Ed Duran addressed was for the drainage project for the Veilo View, Winget Drive, and Cooper Street area.  Ed explained that he put together two options for this project.  Option A would be in the amount of $45,610.94.  Option B is in the amount of $49,333.94.  MFT would pay for the drainage tile the remainder would be paid for out of the Storm Water Account.  Installation costs would be approximately $15,000.00.  Ed explained it is cheaper to do this like this because otherwise it would convert to a full construction job and engineering alone would cost about $12,000.00 for that.  They will be using dual wall piipe with the pipe that goes under Cooper Street/Winget Drive being 24" with 8" pipe at the bottom of the manhole.

The should help the houses in this area whose sump pumps seem to run constantly.

Trustee Rick Wagoner made a motion to approve Option B at a cost of $49,333.94 for the Drainage Project at Ceilo View, Winget Drive, and Cooper Street.  Trustee Carol Stephenson seconded the motion. Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Lonnie Meiner made a motion to appoint Linda Hanson as Village Treasurer for the 2010-11 fiscal year.  Trustee Carol Stephenson seconded the motion. Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Donna Poppe made a motion to appoint Nancy Kiper as Village Clerk for the 2010-11 fiscal year.  Trustee Carol Stephenson seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Donna Poppe made a motion to increase Nancy Kiper's salary two percent (2%) for the fiscal year.  Trustee Carol Stephenson seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Rick Wagoner made a motion to appoint Damon Getty as Superintendent of Public Works for the fiscal year 2010-11 with a salary increase of two percent (2%).  Trustee Bruce Green seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Carol Stephenson made a motion to appoint David Hinrichsen as Assistant Superintendent of Public Works for the fiscal year 2010-11 with a salary increase of two percent (2%). Trustee Donna Poppe seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Bruce Green made a motion to appoint Michael Scott as Police Chief for the fiscal year 2010-11 with a salary increase of two percent (2%).  Trustee David Rathke seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Bruce Green made a motion to appoint Ritchie Cooper, Bob Brandt, Josh Saathoff, Mike Lay, and Damon Getty as part-time police officers for the fiscal year 2010-11 with a salary increase of two percent (2%).  Trustee Donna Poppe seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Donna Poppe made a motion to appoint Damon Getty as Zoning Officer for the fiscal year 2010-11.  Trustee David Rathke seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Bruce Green made a motion to appoint Nancy Kiper as Assistant Zoning Officer for the fiscal year 2010-11.  Trustee Carol Stephenson seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Lonnie Meiner made a motion to appoint Tom Shields as Village Attorney for the fiscal year 2010-11.  Trustee Carol Stephenson seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Donna Poppe made a motion to appoint Randy Clark as ESDA Director for the fiscal year 2010-11.  Trustee Rick Wagoner seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Rick Wagoner made a motion to appoint Ed Duran as Village Engineer on an as needed basis for the fiscal year 2010-11.  Trustee Bruce Green seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Donna Poppe made a motion to appoint Brent Blair as Animal Control Officer for the fiscal year 2010-11.  Trustee Bruce Green seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Donna Poppe, Chairman of the Finance and Audit Committee, reported that evaluations were done at the Finance Committee meeting held in April.  Donna also reported that the Committee is looking at other ways to raise revenue for the Village - suggestions were raising the sales tax, raising the municipal tax, and raising the tax levy.

Village Clerk, Nancy Kiper, stated that we are maxed out on the Nicor municipal tax and the Village would have to propose a referendum for raising the sales tax for the Village.  Mayor Ric Onken reported talking to Ameren and that there is a small increase that we could do there for the municipal tax.

Since there were four payrolls this month, nothing was paid on the loan at Peoples State Bank of Colfax.

Trustee Bruce Green, Chairman of the Policfe and Liquor Committee, reported on the Police Department activities for the month of April.  Village Clerk Nancy Kiper reported everyone had received their new liquor licenses for the new fiscal year.

Police Chief Mike Scott gave the Board an update on the property at 107 South Center.  Mike reported that Andrew Harper will be starting work on the building from the falling bricks but is unable to start until around the 1st of June.  Mike reported that he has Andrews direct number and if anyone has any questions or there are any problems can contant him directly.

Trustee Lonnie Meiner, Chairman of the Water and Sewer Committee, asked if we should make a separate Committee for the Storm Water.  The Board has been going back and forth between Water/Sewer Streets.  Ric told Lonnie that he has sort of been handling and Tom didn't seem to feel there need to be any changes.  Could maybe just add Storm Water when posting the Committee meeting.

Lonnie also reported that the Superintendent Damon Getty would like to get the Water Tower on a three (3) year maintenance cycle for inspections and cleaning.  We are ont he seconded year so would need to budget this in for next year.

Trustee Carol Stephenson, Chairman of the Streets and Lights Committee, reported that there are still semi trucks coming down South Grove Street.

Trustee Rick Wagoner made a motion to pass the 2010-11 Budget Appropriation Ordinance.  Trustee Donna Poppe seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Rick Wagoner made a motion to apporve the new contract with Ridgeview Recycling for the fiscal year 2010-11 in the mount of $650.00 per month.  Trustee Donna Poppe seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Trustee Rick Wagoner asked if the Village needs a city manager to oversee the daily/weekly operations of the Village and report back to the Board.

Trustee Lonnie Meiner reported that there is no commericial property available in Colfax.  There are people wanting land but some of the land acreages around in trusts so they either can't sell or no one wants to sell.  Casey's is wanting to buy some land along Routh 165 to build a new store.  Horizon is wanting some acreage to build for the new wind mills coming in but haven't found enough acreage.

Trustee Rick Wagoner set a Water/Sewer Committee meeting for Thursday, May 20th at 7:00 p.m.

Trustee Bruce Green made a motion to adjourn.  Trustee Carol Stephenson seconded the motion.  Vote:  Donna Poppe - Aye; David Rathke - Aye; Bruce Green - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

Meeting adjourned at 8:40 p.m.

Respectfully submitted,

Nancy Kiper
Village Clerk