The regular monthly meeting was called to order on Monday evening, March 1, 2021 by Mayor Larry Dodds.
Trustees present were:
• Charles Morefield - Aye
• David Rathke - Aye
• Benjamin Thackeray - Aye
• Carol Stephenson - Aye
• Jason Wagoner - Aye
• Vincent Beck - Aye
Also present were Superintendent Josh Hereford; Village Treasurer Connie Gossmeyer; Police Chief Ritchie Cooper.

Trustee Benjamin Thackeray made a motion to dispense with the reading of the minutes and approve as presented.

Trustee Charles Morefield seconded the motion. Vote: Charles Morefield-Aye, David Rathke-Aye, Benjamin Thackeray-Aye, Carol Stephenson-Aye, Jason Wagoner-Aye, Vincent Beck-Aye. Motion carried.

Village Treasurer Connie Gossmeyer gave the Treasurer’s Report for the month of February 2021.

Beginning Balance $319,544.02
Ending Balance $324,924.66
Increase for the month of February 2021 $ 5,380.64

Trustee Charles Morefield made a motion to approve the Treasurer’s Report for the month of February 2021. Trustee Jason Wagoner seconded the motion. Vote: Charles Morefield-Aye, David Rathke-Aye, Benjamin Thackeray-Aye, Carol Stephenson-Aye, Jason Wagoner-Aye, Vincent Beck-Aye. Motion carried.

Trustee Benjamin Thackeray made a motion to approve the bills as presented and to pay the Verizon Wireless bill when it is received. Trustee Carol Stephenson seconded the motion. Vote: Charles Morefield-Aye, David Rathke-Aye, Benjamin Thackeray-Aye, Carol Stephenson-Aye, Jason Wagoner-Aye, Vincent Beck-Aye. Motion carried.

Public Comments- Items on the agenda.

There were no public comments.

The first special report was given by Police Chief Ritchie Cooper. Chief Cooper reported on an incident where he has to assist Lexington PD with an altercation at Dat Bar.

Next special report was given by Superintendent of Maintenance Josh Hereford. Josh reported that the village streets were plowed 8 times in the month of February. Josh reported that there was a leaking water line at 402 Sunset Drive. Beitz and Josh fixed the leak and everything seems to be working well. The leak was under the driveway and the concrete will need to be replaced when the weather is nicer per Josh. Josh installed Slow Children at Play and Speed Limit Signs on East Fifer Street. Luke Meyer fixed the brick at the Old Village Hall. Josh reported he has Tyler Harper scheduled to look at the roof. Josh discussed some equipment he would like to have for village maintenance. Included in the report were a few items such as hot water pressure washer, leaf vac and weed sprayer.

Mayor Larry Dodds reports the Animal Control/Zoning Report is in your folders for review.

Mayor Larry Dodds reports the EMA Report is in your folders for review.

The final special report was given by Mayor Larry Dodds. Larry announced that the April 5, 2021 meeting with need to be postponed due to the conference room being set up for the election. The new meeting date is Monday, April 12, 2021 at 7:00 p.m. Mayor Dodds reports that all of the committees have meet and had many beneficial discussions concerning a variety of items.

Finance and Audit Committee Chairman, David Rathke, reports that a committee meeting was held last week and he believes the Village is on the right track with the finances. Dave stated the concerns would be the 3 loans the Village currently has with People State Bank.

Police and Liquor Committee Chairman, Carol Stephenson, reports that there was a committee meeting held tonight. There was discussion regarding the police reform legislation. The Colfax Police Department will be required to wear body cameras by 2025. Chief Cooper will be researching options.

Water and Sewer Committee Chairman, Charles Morefield, had nothing to report at this time.

Streets and Lights Committee Chairman, Jason Wagoner, stated the Summer 2021 Street Resurfacing Project will be discussed later in the meeting. The need for sidewalk replacing and repairs will also be discussed.

Maintenance Equipment and Vehicle Chairman, Vincent Beck, reports there was a committee meeting held and all the maintenance department equipment was reviewed. There were discussions regarding purchasing a new utility truck with plow. Vincent stated we need to start getting all equipment and vehicles on a rotation for replacement and upgrade.

First item of old business was the consideration and approval of the Republic Services 5-year contract for garbage and recycling services, effective May 1, 2021. Republic Services Representative Dan Winters was in attendance for any questions. Mayor Larry Dodds stated this contract would start May 1, 2021. The rate for each customer would be $17.90 and would increase by 2.5% annually. The Village would receive 24 roll off containers annually for bulk pickup. The Village with assistance from Republic Services is considering fencing in the dumpster.

Trustee Jason Wagoner made a motion to approve the 5-year contract with Republic Services for garbage and recycling, effective May 1, 2021. Trustee Benjamin Thackeray seconded the motion. Vote: Charles Morefield-Aye, David Rathke-Aye, Benjamin Thackeray-Aye, Carol Stephenson-Aye, Jason Wagoner-Aye, Vincent Beck-Aye. Motion carried.

Next on the agenda was the approval of Ordinance No. 2021-05, An Ordinance Authorizing a Non-exclusive lease to the Colfax Restoration Project for portions of the Old Village Hall.

Trustee Charles Morefield made a motion to approve Ordinance No. 2021-05, An Ordinance Authorizing a Non-exclusive lease to the Colfax Restoration Project for portions of the Old Village Hall. Trustee Benjamin Thackeray seconded the motion. Vote: Charles Morefield-Aye, David Rathke-Aye, Benjamin Thackeray-Aye, Carol Stephenson-Aye, Jason Wagoner-Aye, Vincent Beck-Aye. Motion carried.

Next on the agenda was the approval of Ordinance No. 2021-06, An Ordinance Authorizing the Sale of Personal Property owned by the Village of Colfax.

Trustee Jason Wagoner made a motion to approve Ordinance No. 2021-06, an Ordinance Authorizing the Sale of Personal Property owned by the Village of Colfax. Trustee David Rathke seconded the motion. Vote: Charles Morefield-Aye, David Rathke-Aye, Benjamin Thackeray-Aye, Carol Stephenson-Aye, Jason Wagoner-Aye, Vincent Beck-Aye. Motion carried.

First item of New Business, was the discussion for the Proposed Street Improvements for Summer of 2021. The total proposal for the streets is $65,689.00. Those streets included in the proposal are included in your packets for review.
The next item was the first reading and discussion of the 2021-2022 Appropriation Ordinance for the Village of Colfax. The total appropriation is $857,232.00.

Public Comments-Items not on the agenda.

There were no public comments.

Trustee Jason Wagoner made a motion to go into executive session to consider appointment, employment, compensation, discipline, performance or dismissal of village employees. Trustee David Rathke seconded the motion. Vote: Charles Morefield-Aye, David Rathke-Aye, Benjamin Thackeray-Aye, Carol Stephenson-Aye, Jason Wagoner-Aye, Vincent Beck-Aye. Motion carried.

The Village Board of Trustees entered executive session at 8:04 p.m.

Trustee Jason Wagoner made a motion to go back into open session. Trustee Charles Morefield seconded the motion. Vote: Charles Morefield-Aye, David Rathke-Aye, Benjamin Thackeray-Aye, Carol Stephenson-Aye, Jason Wagoner-Aye, Vincent Beck-Aye. Motion carried.

The Village Board of Trustees entered back into open session at 8:14 p.m.

Trustee Charles Morefield made a motion to adjourn. Trustee Jason Wagoner seconded the motion. Vote: Charles Morefield-Aye, David Rathke-Aye, Benjamin Thackeray-Aye, Carol Stephenson-Aye, Jason Wagoner-Aye, Vincent Beck-Aye. Motion carried.

Meeting adjourned at 8:15 p.m.

Respectfully submitted,
Portia Vandegraft
Village Clerk