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FEBRUARY 2019 BOARD MEETING MINUTES | Tuesday, April 9, 2019
Trustee David Rathke made a motion to appoint Trustee Jason Pierce as Mayor ProTem for the Monday, February 4, 2019 Village Board meeting. Trustee Jason Wagoner seconded the motion. Vote: Charles Morefield – Aye; David Rathke – Aye; Jason Pierce – Abstain; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
The regular monthly meeting of the Village Board of Colfax was called to order on Monday evening, February 4, 2019 at 7:00 p.m. by Mayor ProTem Jason Pierce.
Trustees present were:
Charles Morefield - Aye
David Rathke - Aye
Jason Pierce - Aye
Carol Stephenson - Aye
Jason Wagoner - Aye
Vincent Beck - Aye
Also present were Village Attorney Steven Mann, Superintendent Brian Hereford, Police Chief Michael Scott.
Trustee Carol Stephenson made a motion to dispense with the reading of the minutes and approve as presented. Trustee Charles Morefield seconded the motion. Vote: Charles Morefield – Aye; David Rathke – Aye; Jason Pierce – Aye; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
Village Treasurer Linda Hanson was absent but the Treasurer’s Report for the month of January, 2019 was in the folders.
Beginning Balance as of January 1, 2019 $255,380.08
Ending Balance as of January 31, 2019 $241,719.80
Decrease for the month of January, 2019 ($ 13,660.28)
Trustee Jason Wagoner made a motion to pay the bills as presented. Trustee Carol Stephenson seconded the motion. Vote: Charles Morefield – Aye; David Rathke – Aye; Jason Pierce – Aye; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
Trustee Jason Pierce, Chairman of the Finance and Audit Committee, had nothing to report at this time. May have something later on in the meeting.
Trustee Carol Stephenson, Chairman of the Police and Liquor Committee, reported that the Activity Report for the Colfax Police Department for the month of January, 2019 is in your folders.
There is also an attachment regarding the mobile radios. Police Chief Michael Scott reported that the mobile radios will no longer be supported by Motorola. McLean County will be going to encryption to talk so if our mobile radios are not updated there can be no communication with the other police departments. This is going to be happening sometime within the year.
Mike reported that the State Bid for radios was $5,900.00 a piece but since the County ordered eighteen (18) radios they gave them a one time price break of $4,200.00. Mike stated that at the Rural Chief’s meeting – since this will affect all of the communities – this was discussed and they would have to order twenty-three (23) radios – so hopefully will get the same price break.
Mike also reported that the grant of $4,000.00 the he gets every year through Crime Detection would pay for one radio and the second radio would come out of the Police Squad Car account. Mike is hoping that $8,500.00 will cover two (2) radios, installation and everything.
Trustee David Rathke, Chairman of the Water and Sewer Committee, had nothing to report. Superintendent Brian Hereford stated that he is still waiting on a quote for the median and filter.
Trustee Jason Wagoner, Chairman of the Streets and Lights Committee, had nothing to report at this time. Superintendent Brian Hereford hasn’t heard anything from Engineer Terry McCleary regarding the Motor Fuel Tax work that will be doing this summer.
Chenoa residents John Cerda and Dylan Cerda explained about wanting to open an exercise center in the Village of Colfax. He explained what they have at the facility in Chenoa which includes indoor walking, basketball, tanning, etc. He stated that he has been open since May, 2018 at the Chenoa facility. John explained that of all of the people in the towns approximately seventeen percent (17%) usually participate. He stated he would need one hundred forty (140) people to participate in order to make a go of a facility here in Colfax. He stated he would like for the charges to be added to the people who participate would like it added as a surcharge on their water and sewer bill. Mr. Cerda stated that the Village Attorney for Chenoa advised them against this. Mr. Cerda doesn’t have a building or any specific place he is planning on putting his facility in Colfax. Was thinking about the Catholic Church Parish Hall but he hasn’t contacted them to even look at the building.
Next on the agenda was the Shane Beck to explain the ISO Fire Hydrant testing. Insurance Agent Mark Miller was present to explain the insurance side of this procedure. Shane explained the testing process and how the towns are rated by the insurance companies.
Trustee Jason Wagoner asked, “What does the fire department get from this?” What is that Company making by doing this?
Superintendent Brian Hereford asked why the cost of this meter couldn’t be divided between the townships and the towns – Cooksville, Anchor, and Cropsey – since it is all Octavia Fire District and then we will furnish the labor. Cooksville and Colfax both have the same rating.
Shane Beck stated that the Fire Department would help with the testing. Trustees Jason Pierce and David Rathke remarked didn’t we just talk about this a few months ago. Trustee Jason Pierce stated that is good because before everything was to be all on the Village of Colfax.
Shane Beck stated that the cost of the testing meter would be around $1,000.00.
Trustee Jason Wagoner reported that Dollar General has been looking very seriously at coming to Colfax. The retailer is looking at the land at Route 165 and Winget Drive. There has been a contract between the owner of the land and the Dollar General that was sent to the owner of the property. There were a couple of changes and the contract was sent back to the Dollar General. The size of the land that they need would be 300 X 225 – 1 ½ acres. They have ninety (90) days to survey the ground.
Jason stated that the landowner is wanting to sell the land along Winget Drive for development.
The first item under Old Business was regarding snow removal. Police Chief Michael Scott will send a letter reminding the Main Street owners that they are responsible for removing the snow from the sidewalks in front of their buildings whether they are occupied or not.
Superintendent Brian Hereford would like to see a Parking Ban put on when there is an inch of snow or more so that the snow will be easier to clear off of the streets without having to maneuver around vehicles.
Trustee Vincent Beck made a motion to go into closed session for an update on litigation. Trustee Carol Stephenson seconded the motion. Vote: Charles Morefield – Aye; David Rathke – Aye; Jason Pierce – Aye; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
The Village Board went into closed session at 8:10 p.m. on Monday, February 4, 2019.
Trustee Jason Wagoner made a motion to go back into open session. Trustee David Rathke seconded the motion. Vote: Charles Morefield – Aye; David Rathke – Aye; Jason Pierce – Aye; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
The Village Board went back into open session at 8:30 p.m. on Monday, February 4, 2019.
Trustee David Rathke made a motion to adjourn. Trustee Carol Stephenson seconded the motion. Vote: Charles Morefield – Aye; David Rathke – Aye; Jason Pierce – Aye; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
The meeting adjourned at 8:40 p.m.
Respectfully submitted,
Nancy Kiper
Village Clerk
The regular monthly meeting of the Village Board of Colfax was called to order on Monday evening, February 4, 2019 at 7:00 p.m. by Mayor ProTem Jason Pierce.
Trustees present were:
Charles Morefield - Aye
David Rathke - Aye
Jason Pierce - Aye
Carol Stephenson - Aye
Jason Wagoner - Aye
Vincent Beck - Aye
Also present were Village Attorney Steven Mann, Superintendent Brian Hereford, Police Chief Michael Scott.
Trustee Carol Stephenson made a motion to dispense with the reading of the minutes and approve as presented. Trustee Charles Morefield seconded the motion. Vote: Charles Morefield – Aye; David Rathke – Aye; Jason Pierce – Aye; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
Village Treasurer Linda Hanson was absent but the Treasurer’s Report for the month of January, 2019 was in the folders.
Beginning Balance as of January 1, 2019 $255,380.08
Ending Balance as of January 31, 2019 $241,719.80
Decrease for the month of January, 2019 ($ 13,660.28)
Trustee Jason Wagoner made a motion to pay the bills as presented. Trustee Carol Stephenson seconded the motion. Vote: Charles Morefield – Aye; David Rathke – Aye; Jason Pierce – Aye; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
Trustee Jason Pierce, Chairman of the Finance and Audit Committee, had nothing to report at this time. May have something later on in the meeting.
Trustee Carol Stephenson, Chairman of the Police and Liquor Committee, reported that the Activity Report for the Colfax Police Department for the month of January, 2019 is in your folders.
There is also an attachment regarding the mobile radios. Police Chief Michael Scott reported that the mobile radios will no longer be supported by Motorola. McLean County will be going to encryption to talk so if our mobile radios are not updated there can be no communication with the other police departments. This is going to be happening sometime within the year.
Mike reported that the State Bid for radios was $5,900.00 a piece but since the County ordered eighteen (18) radios they gave them a one time price break of $4,200.00. Mike stated that at the Rural Chief’s meeting – since this will affect all of the communities – this was discussed and they would have to order twenty-three (23) radios – so hopefully will get the same price break.
Mike also reported that the grant of $4,000.00 the he gets every year through Crime Detection would pay for one radio and the second radio would come out of the Police Squad Car account. Mike is hoping that $8,500.00 will cover two (2) radios, installation and everything.
Trustee David Rathke, Chairman of the Water and Sewer Committee, had nothing to report. Superintendent Brian Hereford stated that he is still waiting on a quote for the median and filter.
Trustee Jason Wagoner, Chairman of the Streets and Lights Committee, had nothing to report at this time. Superintendent Brian Hereford hasn’t heard anything from Engineer Terry McCleary regarding the Motor Fuel Tax work that will be doing this summer.
Chenoa residents John Cerda and Dylan Cerda explained about wanting to open an exercise center in the Village of Colfax. He explained what they have at the facility in Chenoa which includes indoor walking, basketball, tanning, etc. He stated that he has been open since May, 2018 at the Chenoa facility. John explained that of all of the people in the towns approximately seventeen percent (17%) usually participate. He stated he would need one hundred forty (140) people to participate in order to make a go of a facility here in Colfax. He stated he would like for the charges to be added to the people who participate would like it added as a surcharge on their water and sewer bill. Mr. Cerda stated that the Village Attorney for Chenoa advised them against this. Mr. Cerda doesn’t have a building or any specific place he is planning on putting his facility in Colfax. Was thinking about the Catholic Church Parish Hall but he hasn’t contacted them to even look at the building.
Next on the agenda was the Shane Beck to explain the ISO Fire Hydrant testing. Insurance Agent Mark Miller was present to explain the insurance side of this procedure. Shane explained the testing process and how the towns are rated by the insurance companies.
Trustee Jason Wagoner asked, “What does the fire department get from this?” What is that Company making by doing this?
Superintendent Brian Hereford asked why the cost of this meter couldn’t be divided between the townships and the towns – Cooksville, Anchor, and Cropsey – since it is all Octavia Fire District and then we will furnish the labor. Cooksville and Colfax both have the same rating.
Shane Beck stated that the Fire Department would help with the testing. Trustees Jason Pierce and David Rathke remarked didn’t we just talk about this a few months ago. Trustee Jason Pierce stated that is good because before everything was to be all on the Village of Colfax.
Shane Beck stated that the cost of the testing meter would be around $1,000.00.
Trustee Jason Wagoner reported that Dollar General has been looking very seriously at coming to Colfax. The retailer is looking at the land at Route 165 and Winget Drive. There has been a contract between the owner of the land and the Dollar General that was sent to the owner of the property. There were a couple of changes and the contract was sent back to the Dollar General. The size of the land that they need would be 300 X 225 – 1 ½ acres. They have ninety (90) days to survey the ground.
Jason stated that the landowner is wanting to sell the land along Winget Drive for development.
The first item under Old Business was regarding snow removal. Police Chief Michael Scott will send a letter reminding the Main Street owners that they are responsible for removing the snow from the sidewalks in front of their buildings whether they are occupied or not.
Superintendent Brian Hereford would like to see a Parking Ban put on when there is an inch of snow or more so that the snow will be easier to clear off of the streets without having to maneuver around vehicles.
Trustee Vincent Beck made a motion to go into closed session for an update on litigation. Trustee Carol Stephenson seconded the motion. Vote: Charles Morefield – Aye; David Rathke – Aye; Jason Pierce – Aye; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
The Village Board went into closed session at 8:10 p.m. on Monday, February 4, 2019.
Trustee Jason Wagoner made a motion to go back into open session. Trustee David Rathke seconded the motion. Vote: Charles Morefield – Aye; David Rathke – Aye; Jason Pierce – Aye; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
The Village Board went back into open session at 8:30 p.m. on Monday, February 4, 2019.
Trustee David Rathke made a motion to adjourn. Trustee Carol Stephenson seconded the motion. Vote: Charles Morefield – Aye; David Rathke – Aye; Jason Pierce – Aye; Carol Stephenson – Aye; Jason Wagoner – Aye; Vincent Beck – Aye; Motion carried.
The meeting adjourned at 8:40 p.m.
Respectfully submitted,
Nancy Kiper
Village Clerk
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