The regular monthly meeting of the Village Board of Colfax was called to order at 7:00 p.m. on Monday evening, August 2, 2010 by Mayor Ricardo Onken.

      Trustees present were:

               Donna Poppe  - Aye;  David Rathke - Aye; Carol Stephenson - Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye

         Bruce Green was absent.

        Also present were village Treasurer Linda Hanson, Village Attorney Tom Shields, Superintendent of Public Works Damon Getty, and Police Chief Mike Scott.

        Trustee Donna Poppe made a motion to dispense with the reading of the minutes and approve as presented.  Trustee David Rathke seconded the motion.  Vote:  Donna Pope - Aye; David Rathke - Aye; Bruce Green- Absent; Carol Stephenson- Aye; Lonnie Meiner - Aye; Rick Wagoner - Aye; Motion carried.

           Village Treasure Linda Hanson gave the Treasurer's report for July, 2010.

                    Beginnings Balance for July 1, 2010                           $106,922.65

                    Ending Balance for July 31, 2010                                 $119,008.16

                                Increase for July, 2010                                     $  12,085.51

          Trustee Lonnie Meiner made a motion to pay the bills as presented. Trustee Carol Stephenson Seconded the motion.  Vote:  Donna Poppe - Aye;  David Rathke - Aye;  Bruce Green - Absent;  Carol Stephenson - Aye;  Lonnie Meiner - Aye;  Rick Wagoner - Aye;  Motion carried.

         Trustee Lonnie Meiner, Chairman of the Finance and Audit Committee, reported that the last payment was made on the backhoe. The Village hasn't received the invoice for the last payment on the fogger.

        Lonnie stated our finances look pretty good right now. The cash flow looks better and the intrest rate we have at the bank is good.

         Trustee David Rathke, Chairman of the Police and Liquor Committee, reported that the Police Committee met just prior to the Board meeting.  There is also the montly report on the activity for the Police Department in everyone's folders.

        David reported that there is a new in car computer coming which The Village recieved from the grant that we applied for through ILEAS.  This was the first grant that you had to be NIMES compliant in order to apply.  This is valued at $6,500.00 for the whole deal.

         Dave reported that they also talked about replacing the 2002 Crown Vic squad car.  Dave gave the board a handout of information that Mike put together.  Dave reported that Mikes feels that it would be better to replace this vehicle now than to keep putting a lot of money into the old car. 

         Mike explained that this is the last yeat that you can get a Crown Vic because they will be offering the Taurus next year.  Ford is doing the Crown Vic only for the police departments.  The 2002 Crown Vic is eight (8) years old and has 102,000 miles on it.  There have been $3,700.00 in repairs since November.

        There is also the 2010 Chevy Impala.  Have looked at 4-wheeled drives but the state bids are done for the year on them and we'd have to wait until there is another state bid for that.

        Mike stated that the Ford and Chevy dealerships both offered us $1,000.00 as a trade.

       Trustee Lonnie Meiner wonders if we should try to sell the old squad car first before buying the new one.  Could put this out for bid and see what we get out of it.  Lonnie asked if any of our equipment will transfer to a Taurus.  Mike said the light bar probably will but the rest won't.  Ric asked if we order this how long would it take to get it.

          Put bids out for the old squad car with a bottom number of $2,000.00 and see what kind of response we get before next board meeting.

         Ric stated go ahead and put a bid out in the paper and see what we get.  Put on next month's agenda.

         Trustee Donna Poppe made a motion to put 2002  Ford Crown Vic squad car up for bid with a minimum bid of $2,000.00.  Trustee David Rathke seconded the motion.  Vote: Donna Poppe -Aye;  David Rathke - Aye;  Bruce Green - absent;  Carol Stephenson - Aye;  Lonnie Meiner - Aye;  Rick Wagoner - Aye; Motion carried.

       Trustee Rick Wagoner, Chairman of the Water and Sewer Committee, reported on the Water Committee meeting held on Thursday evening, July 29, 2010 at 7:00 p.m.

            Rick reported $2,7000.00 worth of shut offs.  Before the next board meeting the Committe would like to have the Board think about raising the reconnect fee and crack down on repeat offenders.

             Village Clerk Nancy Kiper reported that this list will be the same again in two months and next month there will be a list for that two months.

               Trustee David Rathke asked what the Village's policy is for shutting off.  Rick reported we give them two months.  Superintendent Damon Getty stated sixty (60) days then shut off on the 61st day but we have been giving letter and hanging on door the day before shutoff .  Rick stated that Nancy is good about monitoring and helping if there is a financial situation.  There are constant ones that play the game.  Rick stated not helping them by letting them go.  According to ordinance they are delinquent after the first month but when Nancy started it use to be three months for shut off.  Rick asked Village Attorney Tom Shields if we could go thirty (30) days with the repeat offenders, and the rest sixty (60) days.

            Tom stated that the Village can't have different policies for one person than the other.  Unless a life threatening situation, can't change for failure to pay.  Need to go by the Ordinance.  Tom stated there should be no special deals made with these people.  Damon asked if we cold make the reconnect fee $50.00 for the first time offenders and increase each consecutive time water shutoff by $50.00.  Tom stated can do that- the additional assessment is based on having service performed and because it's an ordinance violation. Trustee David Rathke asked if it's worse now than in the past.  Nancy stated no because the first time she did shut offs there were thirty-one (31) shutoffs.  Nancy stated it's just the  same people every two months.   Nancy stated that their water is the last they pay for.

         Damon asked Tom if there is a way if the renters move out that the Village can make the homeowner responsible for an bill that is left.  Tom stated we went over this last month.  Damon asked if we turn water on for someone else if water bill is owed.

         Rick asked if we can try for the next four months putting no exceptions on these water bills.  See if that works.  Nancy said she knows in August they don't pay because of school and in December they don't pay because of Christmas.

         Rick reported there should be a report about the controls for the water plant in your folders.  Rick re-explained  this to the Board.  Rick stated it's hard to get the parts for what is in there now.  The total cost of the new control panel with training and startup fee would be $3,804.00.  Delivery would be two to three weeks from PACS  Systems in Allsop, Illinois.  Table this until next meeting.

         Rick stated that flushing water hydrants will be on the second Tuesday and Wednesday of each month.

          Rick reported that we have talked about the old original well and resleeving it or putting a second filter on the pump.  Damon would like to either blend this water with the new well or go back to using this well as much as we can.  Need to get new prices from Ed for re-sleeving.  The price the Board has now is $15,000.00.  To put new filters on the pump would be around $5,000.00. Ed really doesn't recommend this because it will have to be changed constantly.

          Rick would rather see it blended otherwise we will never get the new well up to where it should be.  The old well was put in in 1948.  Table this until next meeting.

        Rick would like to think about doing the sewer plant in stages.  The storm water project is ready to go.  Damon said they will be starting in less than a week.  Damon is going to order the pipe tomorrow.

         Mayor Ric Onken asked what the status is on the new meters.  Rick reported there are seventy- three (73) installed.  Ric asked how many were estimated this month- Nancy reported  75.

            Ric asked when the new signs would be in.  Should be in sometime in September and have one year to get them put up.

            Trustee Carol Stephenson, Chairman of the Streets and Lights Committee reported that the semis are still running on South Grove Street. She wonder if they are seeing the sign.  Thinks it should be moved but Damon and Mike stated you can't move it onto 1900 because that is a county road.

        Damon reported that Rick Carden is in town to do seal coating for the next couple of weeks.

       Mayor Ric Onken asked about the Aerial View of the Village that Ed spoke about last month.  Trustee Lonnie Meiner feels that if we really need it we can get it.  Ric feels that down the road it would be nice to have since everything would be documented on it.

        Trustee Lonnie Meiner reported on the status of Brian Becker.  Lonnie stated Brian is waiting on Chad Ritchie to get the work done.  Tom stated the county would be in control of this at the present time.

         Damon asked if the dump is zoned commercial.  Lonnie stated he's buying up to Clark Street and as long as it's all connected the Village can annex it in.  Can annex into the Village as commerical.  Village Attorney Tom Shields said to make sure he contacts the County Zoning Officer and sits down with him and talks about this.  The ball is in Brian's court right now.  Put on next month's agenda.

         Mayor Ric Onken explained about the agreement for the new contribution agreement for the wind farm.  The new wind farm will be within a half (1/2) mile of the village limits.  They need five (5) to six (6) acres for a building and to park equipment on.

          Ric reported meeting with Robin Parks.  This is basically the same as the agreement for the south side but more money.  It's $100,000.00 in three payments of $34,000.00; $33,000.00; $$33,000.00.  This is what they are paying Chenoa.  Ric had a map of where they will be putting the wind turbines up.

          The Village will need to pass a resolution.  Ric will call a special meeting if we need to pass this before their meeting on August 17th.

          The Wind Farm to the south won't be starting for at least three years.  That one will be at least one and one half (1 1/2) miles out of town.  They have to have someone to buy the energy before they can build.

         Ric reported that we didn't get the grant because the Village and School applied together.  We are going to try it again and file it separately with one wind turbine for the sewer and one turbine for the school.  Ric will have more infromation next month.

           Ric asked if the Board is interested in the TIF district.  Rick Wagoner thinks that we need to keep this in mind.  Ric stated still would like to get some land because Casey's is still wanting to build out to Route 165.  They would like to along county or state road.

          Damon asked again about part time help.  Ric stated if we have a special meeting we will put it on the agenda.

          Trustee Rick Wagoner set a Water Coimmittee meeting for Thursday evening, August 26th at 7:00 p.m.

         Trustee Donna Poppe made a motion to adjourn.  Trustee Carol Stephenson seconded the motion.  Vote:  Donna Poppe - Aye;  David Rathke - Aye;  Bruce Green - Absent;  Carol Stephenson - Aye;  Lonnie Meiner - Aye;  Rick Wagoner - Aye; Motion carried.

            Meeting adjourned at 8:15 p.m.

                                                                                               Respectfully submitted

                                                                                                Nancy Kiper

                                                                                               Village Clerk